VENDOR APPLICATION
IMPORTANT NOTES FOR VENDORS:
Please review the following in it's entirety. If acceptable, please continue to the form below, complete the form, and submit it.
Remember: submitting a form sends it to our review committee to review and approve. You will hear back from us within a month. Our review committee meets the second Thursday of the month, so you will be notified within 72 hours following that meeting monthly.
1) Event Date & Time: Saturday, July 19th, 2025. Starts at 7:00 am and ends at approximately 2:30pm. Rain Date in July 26th.
2) Vendor Space Cost: $25.00 per booth (10x10 booth, outdoors) / $50.00 for trailer vendors while spots remain (no power)
3) Set-up Times (firm times): 5:00pm-11:00pm Friday night or prior to 7:00am on Saturday Morning.
a) If setting up on Saturday morning, you must be set up prior to 7:00am and your vehicle must be out of the show area.
b) Police will be on site Friday night watching over the booths.
4) Other notables / reminders:
a) Vendor space is open to automotive related businesses or services.
1. Other business types will be evaluated on a case-by-case basis.
2. Preference will be given to businesses that promote and/or educate on safety.
3. Vendor space open to businesses that provide a service to the community.
b) Sorry, no food or drink vendors. No exceptions.
c) Vendors must provide their own equipment (tent, table, chairs).
d) No parking at the booth location. Vehicles must be parked in the visitor parking by the Vandalia Trail.
e) All fees are non-refundable as they are used to promote the event.
f) No electricity or water is available at the vendor booths. We have a couple of very limited spots with power, but these
spots are not reserved for our Gold and Platinum Sponsors on a first-come, first-served basis.
g) All vendor spaces are located outside.
h) Vendors will need to remain at the event for the show's duration.
5) Please review the Waiver information at the bottom of this page.
If you accept the above guidelines, continue to the form below and complete it in it's entirety.
VENDOR APPLICATION FORM: (All fields are required. if you answer yes for a question, explain in detail. If you answer no, put n/a in the description field)
Company Name . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Type of Business . . . . . . . . . . . . . . . . . . . . . . . . . . .
Business Address . . . . . . . . . . . . . . . . . . . . . . . . . . .
Business City . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Business State . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Business Zip Code . . . . . . . . . . . . . . . . . . . . . . . . . .
Contact Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contact Phone# . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contact Email Address . . . . . . . . . . . . . . . . . . . . . . .
Will you be selling items . . . . . . . . . . . . . . . . . . . . . .
If yes, what kind of item will you be selling? . . . . . . .
Will you be doing giveaways? . . . . . . . . . . . . . . . . .
If yes, what kind of giveaway items? . . . . . . . . . . . .
Any items you want to placed in our goody bags? . .
If Yes, what type of items will they be? . . . . . . . . . . .
What type of space do you need? . . . . . . . . . . . . . .
NOTE: If you have items for our goody bag, our show coordinator will reach out to you sometime after April 1st to make arrangements to get these items to us prior to July 1st.
Double check your application information to make sure it is correct. When you are ready, click the button below to submit your application. By submitting your application you acknowledge that you have read all of the required information above and waiver information below. Submitting your application confirms that you concur with this information.
WAIVER:
The Coatesville Car Show reserves the right to refuse any vendor application with return of vendor fee. The vendor shall defend, save and hold harmless the Coatesville Car Show, The Coatesville Downtown Revitalization, the Town of Coatesville, respective officers, agents, board members, staff, volunteers, sponsors and assignees from any claims, damages, losses, liability or expense which may arise, and shall not be held responsible for any loss or damage due to fire, accident, theft, weather, acts of God, vandalism, or any other loss or injury whatsoever or not or not specifically described herein, whether past, present or future. Booths are not insured by the Coatesville Car Show, the Coatesville Downtown Revitalization, the Town of Coatesville, or any sponsoring agents. Exhibitors must make provisions for safeguarding their goods. Exhibitor assumes full liability for protecting, care, and maintenance of exhibitor’s property. ANY VENDOR NOT HOLDING VALID LIABILITY INSURANCE EXHIBITS AT THEIR OWN RISK AND ASSUMES ALL LIABILITY.
DESIGNATION OF RESPONSIBILITY:
As a lessee and a participant of this event, I understand I am responsible for obtaining all proper licenses and certificates, collecting, and paying all applicable taxes and agreeing to all applicable laws, rules, and regulations of the State of Indiana.
APPLICATION FORM
APPLICATION FORM
